Wedding Tips Spotlight Series
Perhaps one of the most common questions we get asked as a wedding venue is whether couples really need to hire a wedding coordinator. After years of weddings and experience in the industry, we can tell you that the answer to that question is absolutely yes, if you want a seamless and stress-free day. At Overlook, we go a step further by requiring couples to enlist a professional day-of coordinator. Why? Because we’ve witnessed firsthand how wedding days operate more effortlessly and joyfully with a coordinator by your side. But let’s delve into the question that often arises – what exactly does a coordinator do that I can’t manage myself? Whether you’re seeking assistance for day-of coordination or comprehensive planning support, here’s what you stand to gain:
Skillful Management of Logistics
Crafting the perfect timeline and configuring layouts for the various segments of your day can be an overwhelming task. It’s easy to overlook critical details or lose track of communications, whether it’s with your vendors or wedding party. This is precisely where a coordinator proves invaluable. Most coordinators will collaborate with you to construct a tailored timeline and layout (some even create it based on your discussions with them!), ensuring all your vendors are aligned for your big day. On the actual wedding day, they take charge of logistics – supervising vendor arrivals, orchestrating setups as per your vision, and ensuring a seamless flow according to your timeline. From safeguarding the safe passage of rings to orchestrating decor arrangements, gown bustles, and more, your coordinator handles it all. This means reduced stress for you and your loved ones throughout the event, as the coordinator manages any potential hiccups without your awareness.
Guest Guidance
Often overshadowed but equally pivotal, a wedding coordinator excels in guiding your guests. This becomes especially relevant if your wedding involves multiple events – ceremony, cocktail hour, toasts, dances, cake cutting, and more. Ensuring guests are in the right place at the right time is vital to prevent them from missing out on any cherished moments. This is where your coordinator takes the reins. They diplomatically direct your guests, allowing leeway for any latecomers and maintaining a punctual schedule. From escorting guests to their ceremony seats to coordinating their arrangement for your grand exit, your coordinator is your day’s steadfast guide.
Unhindered Enjoyment for You and Your Guests
A myriad of efforts goes into both setting up and dismantling your wedding space. While Overlook provides an adept team for arranging and dismantling our furnishings, a wedding coordinator offers an unparalleled advantage. They are typically the ones responsible for adorning your chosen decor in the morning and carefully packing it up after the festivities. You, along with your guests, can revel in the celebration without concerns about folding linens, tidying sparklers, assembling and disassembling candles, or any other decor elements vital to your vision. You can simply relish the moment, bask in the joy of the day, and leave the logistics in expert hands.
We understand the significance of selecting the right coordinator and assembling a remarkable vendor team to manifest your envisioned day. That’s why we equip each of our couples with a meticulously curated preferred vendor list, spanning every facet from coordinator to getaway car and everything in between. This comprehensive roster is consistently updated based on feedback from our couples and our team’s experiences with various vendors. This guarantees that we endorse only the best. Rest assured, utilizing our preferred vendor list, you can find a splendid coordinator (and more!) who aligns perfectly with your aspirations.
At Overlook Barn, your wedding journey is enhanced through the wisdom of an experienced coordinator, ensuring your day radiates flawlessness and magic in equal measure.